I-HOTEL Project Workflow
How project files move through review, initial costing, approvals, production, sourcing, packing and shipment coordination.
Hotel FF&E Project Workflow
Hotel FF&E Project Workflow: From Project Files to Supply
This page shows how an I-HOTEL project moves after we receive the available drawings, BOQ, room types, quantities and specifications. The sequence covers scope review, initial costing, technical approvals, mock-up when needed, furniture production, complementary sourcing, quality checks, packing and shipment coordination.
Simple rule: we review the project information first. Initial costing is prepared for a representative room or agreed furniture scope. Detailed technical development follows after the initial costing level is accepted.
Project Flow
Project-based
01
Project FilesDrawings, BOQ, room types and specifications
Review
02
Initial CostingRepresentative room or agreed furniture scope
Decision
03
Technical ApprovalsDrawings, materials, finishes and samples
Approve
04
Production & SupplyManufacture, sourcing, QC, packing and shipment
Deliver
In-house: custom furniture
Partner-sourced: complementary FF&E
What This Workflow Covers
A hotel FF&E project involves more than one process. This page focuses on the I-HOTEL project sequence as a manufacturer and project supplier. It does not try to replace the owner's full procurement program or the detailed factory manufacturing process.
FF&E Procurement Planning
For wider planning around BOQs, scope, suppliers and procurement decisions, use the Hotel FF&E Procurement Guide.
Furniture Manufacturing
For the factory sequence after technical approval, use the Hotel Furniture Manufacturing Process.
8 Stages from Project Review to Shipment Coordination
The exact scope can vary by project, but the order below keeps commercial decisions, technical approvals and production release clear.
01
Project Documents & Scope Review
We review the available drawings, BOQ, furniture schedules, room types, quantities, dimensions, materials, finishes, project location and other information that affects the furniture or FF&E scope.
Stage OutputClear scope for initial costing and a list of missing information where needed.
02
Initial Costing for the Agreed Scope
After the project information is reviewed, initial costing is prepared for a representative room or another agreed furniture scope. We do not need an approximate client budget to start this review.
Stage OutputAn initial cost level the project team can review before detailed technical work begins.
03
Technical Development & Shop Drawings
If the initial costing level is accepted, dimensions, construction details, interfaces, hardware and other production information are developed and coordinated against the latest approved project documents.
Stage OutputTechnical information ready for detailed review and approval.
04
Materials, Finishes, Hardware & Sample Approval
Veneers, laminates, lacquer colors, upholstery, metal finishes, hardware and other visible or functional details are confirmed from project specifications and approved samples.
Stage OutputApproved materials, finishes and technical selections for production release.
05
Mock-Up or Prototype Review
Where the project requires it, a prototype or full-scale mock-up room can be used to check proportions, finishes, hardware, comfort, furniture interfaces and other details before larger quantities are released.
Stage OutputValidated sample or mock-up information before volume production.
06
Furniture Production & Complementary Sourcing
Approved custom furniture enters production. Where complementary FF&E is included in the agreed scope, those items are coordinated separately through suitable specialist suppliers in Turkey.
Stage OutputApproved furniture in production and agreed sourced items under separate coordination.
07
Quality Review, Packing & Labelling
Manufactured furniture is checked against approved project information before packing. Packaging, item labels and loading preparation are planned according to furniture type, destination and shipment method.
Stage OutputProject items prepared for loading with the agreed packing and identification.
08
Shipment Coordination & Project Handover
Loading, export documents, road or sea shipment, delivery responsibilities and any required installation information are coordinated according to the destination, Incoterms and commercial agreement.
Stage OutputShipment responsibilities, documents and project handover information confirmed.
Four Decisions That Move the Project Forward
A workflow becomes easier to manage when each handoff has a clear decision. These are the main control points in our project sequence.
Scope Ready for Costing
Drawings, quantities and specifications are clear enough to define the agreed costing scope.
Initial Cost Level Accepted
The project team accepts the initial costing level before detailed technical development continues.
Technical Details Approved
Drawings, dimensions, materials, finishes, hardware and samples are signed off for the agreed scope.
Production Release Confirmed
The approved information is released for manufacturing and any agreed complementary sourcing.
Supply Model
One Project Can Include Two Different Supply Routes
The quotation and project documents should keep manufactured furniture and partner-sourced FF&E clearly separated. That makes responsibilities, approvals and technical documentation easier to control.
Custom Hotel Furniture
Core custom furniture can be manufactured by I-HOTEL in İnegöl, Bursa according to approved drawings, quantities, materials, finishes and technical requirements.
See the manufacturing process →Complementary FF&E
Doors, access systems, selected lighting, curtains, carpets, room equipment and other complementary products can be coordinated through specialist suppliers when they are included in the approved project scope.
See Hotel FF&E Solutions →What to Send for the First Review
You do not need every document to make first contact. Send the information already available, and we can identify what is still needed for the agreed scope.
DrawingsPlans, elevations, sections, details, CAD or PDF files where available.
BOQ / Furniture ScheduleItem names, room types, quantities and drawing references where available.
Room Types & QuantitiesKing, twin, suite, accessible and other room categories that affect the furniture scope.
Materials & FinishesVeneers, laminates, lacquer colors, upholstery, metal finishes and finish schedules.
Project SpecificationsBrand, operator, hardware, performance or technical requirements that affect the items.
Project LocationCity, country and relevant delivery information for export and logistics planning.
Need help organising the documents? Use the Hotel Furniture BOQ Guide for quantity planning and the Architectural Drawing Guide for plans, elevations, sections and technical coordination.
Use the Right Guide for the Next Question
Each page below owns a different part of the project. Use them when you need more detail without turning this workflow page into a general procurement or manufacturing guide.
Hotel Furniture BOQ Guide
Build a clearer furniture schedule with item codes, quantities, room types and project information.
Architectural Drawing Guide
Understand the drawings and interfaces used during furniture technical review.
Manufacturing Process
See what happens inside the furniture production process after technical approvals.
Hotel Mock-Up Room
See how dimensions, materials, finishes and furniture interfaces can be checked before volume production.
FF&E Procurement Guide
Use the wider guide for procurement planning, BOQ scope, supplier coordination and project decisions.
Hotel FF&E Solutions
Review the commercial scope for in-house furniture and coordinated complementary sourcing.
Hotel FF&E Project Workflow FAQ
Short answers to the questions that usually affect the order of review, costing, approvals and production release.
What should we send for the first project review?
Send the project information already available, such as drawings, BOQ or furniture schedules, room types, quantities, materials, finishes, specifications and project location. Missing information can be identified during the first review.
Do you prepare detailed shop drawings before the initial costing?
Normally, no. We first review the project information and prepare initial costing for a representative room or agreed furniture scope. Detailed technical development and shop drawings follow after the initial costing level is accepted.
What happens after the initial costing level is accepted?
The project can move into detailed technical development, shop drawings, material and finish coordination, hardware review, samples and other approvals needed before production release.
Is a mock-up room required for every project?
No. A mock-up room or prototype is used when it is useful or required by the project. The need depends on project scale, design complexity, approval requirements and the agreed scope.
Are all FF&E items manufactured by I-HOTEL?
No. Core custom furniture can be manufactured in-house in İnegöl, Bursa. Complementary FF&E items can be sourced through specialist suppliers when they are included in the approved project scope.
How long does the complete project workflow take?
There is no single fixed duration. Timing depends on project size, drawing readiness, approval speed, mock-up requirements, material availability, production scope, complementary sourcing, packing and shipment method.
Is site installation included in the standard workflow?
Installation or site supervision should not be assumed as standard. If these services are required, the responsibilities, location, timing and commercial terms should be confirmed separately in the project agreement.
Project Review
Send Project Files Have Drawings, a BOQ or a Furniture Schedule?
Send the project information you already have. We review the scope first, identify missing information where needed and then prepare initial costing for the agreed furniture package.
